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Why you need an Italian Wedding Planner

A bride supported by her wedding planner  

When it comes to wedding planning, what for some couples feels like an exciting activity may feel like sheer panic for others. And when it comes to planning a Destination wedding in Italy, this is even more the case. Whether you think you fall into the first or second category, investing in a reputable Wedding Planner will certainly feel like the best decision of your life at some point.

Here below you will find helpful information to guide you through the search of the professional who will make all your dreams a reality, someone who is passionate and enthusiastic about your vision for your big day and will become your best ally. Keep reading to find out why you should be looking at a wedding planner who is based locally, works with an extensive network of suppliers for any style and has the right credentials.

Do you really need a wedding planner? Or can you plan a wedding in Italy all by yourself?


Our website is a great resource for couples to find the perfect venue and our social media daily showcase the work of the many talented vendors we love to work with. We are very open and transparent when it comes to recommending great places and excellent service, but we know that these alone are not enough to put together a successful event. The secret ingredient is the ability to create the dream team, the right connections, the perfect flow to make your wedding the most unique and magical day of your lives. This ability is the result of our experience as event designers and planners for over 20 years. In all these years we have had the chance to work with different venues and suppliers, and carefully selected the best professionals in Italy and Europe.


Visit our Top Venues section and discover the most beautiful venues that we have selected for your destination wedding in Italy.

Laura Frappa, Italian wedding planner  

If you are under the impression that a wedding planner is a luxury that adds up another expense to your big day, take a moment to think about how you want to feel on the morning of your wedding.

Do you want to be all smiles (and some emotional cries too!), champagne in hand, getting ready to marry your soulmate? Or do you want to be dealing with an emergency phone call because the bouquet hasn’t arrived yet? 


Resourcefully dealing with any sort of problems on the day, anticipating needs and making sure that everything goes smooth are not the only tasks that an experienced wedding planner performs. Truth is, organizational activities (such as timeline and budget planning, booking and payments, contracts management) constitute most of any planner’s work every day. 

But what makes us different is our ability to listen to our couples’ desires, grasp their uniqueness and infuse our creativity and impeccable taste with their personality. Your inner visions will be combined with the best Italy has to offer.


Discover more about our Credentials and tasks.

Wedding planner bringing the bridal bouquet  

Should you choose an Italian wedding planner or a planner based in your country?

You may know a great wedding planner company in your home town who works internationally and be tempted to use their services. Same native language, same time zone, easy in-person meetings… but is this all that matters? Probably you are torn because something doesn’t feel right about working with a planner that doesn’t have any ties to the place that you have chosen to celebrate your love. We can guarantee that an Italian-based wedding planner will have better access and insights to venue and vendor selection and executing beautiful events more smoothly than a planner based in another country would.


An Italian wedding planner surely has a wider knowledge of the territory and vendors. Many international agencies offer wedding services all around the world, but they generally end up using a local partner agency to carry out most of the event production on their behalf and what this really means is more middlemen. Cultural barriers, lack of knowledge of the nature and social dynamics of a region or town, non-existing (or weak) relationships with the right local vendors and venues are factors that you should take into account.


Here’s why you can rely on us instead for the organization of your luxury wedding in Italy:

  • We are insiders, we know everything that the wedding and hospitality industry has to offer in Italy.
  • We know our stuff when it comes to Italian design, fashion, food and wine (our beloved “Made in Italy”).
  • We have a wide net of talented suppliers ready to go the extra mile for our couples 
  • We can negotiate the best service for you, as we have been bringing good business to most of our suppliers.
  • We encourage you to come to meet us locally, we are here for any site inspection that may be necessary.


You can find out more about our process of wedding planning on the page How we work at Exclusive Italy.

Laura Frappa, wedding planner in Ravello  

What should you expect from your Italian planner?

All our planners at Exclusive Italy Weddings are endowed with a good mix of creativity and practicality to provide tailor-made assistance with every single aspect involved in the organization of your big day.

In a nutshell, our goals are:

  • Relieve you from any stress, anxiety, and confusion that wedding planning creates.
  • Deeply understand your needs and the type of wedding you wish to have.
  • Guide you in the selection of the most appropriate venues according to your preference and budget.
  • Manage and maximise budgets and help you delegate your finances appropriately.
  • Assist you with paperwork requirements whether you are planning a civil or religious wedding in Italy.
  • Consult regarding logistics and travel plans.
  • Help you understand the costs and services available for a destination wedding in Italy.
  • Establish comfortable communication and be in constant e-mail correspondence to ensure your needs are met.
  • Work side by side with service vendors to make sure the day flows smoothly.
  • Be an advocate who works on your behalf to get the best services, quality, and prices.
  • Supervise every detail on the wedding day.
  • Assist you in the coordination of all activities related to the wedding.
  • Handle last-minute details, errands, problems.


Discover more about the services we offer on Services.

Happy moments of the bridal couple and wedding planner  

Ultimately, from your wedding planner you can expect helpful suggestions, unbiased recommendations, nice ideas, honest opinions. Isn’t that what a friend does? Remember that you will be working together with your planner intimately over the next several months or year, planning one of the best days of your life! That’s why compatibility is key. 

Obviously, each of our planners at Exclusive Italy Weddings has her own personality and mindset, and we are sure one of us will be the perfect fit for you. We all know how to do our job, but we have the Artistic one, the Pragmatic, the Innovative, the Empathic, etc. As a team we are a perfect and well-balanced blend, but individually to each planner is assigned the most like-minded couples.


Meet the team of Exclusive Italy Weddings!

Bridal couple meeting the wedding planners  

What are the most important things to consider when choosing a wedding planner?


Besides compatibility, here’s a list of what you should be looking for and looking at to find the best wedding planner.


Experience is what allows humans to make small oversights to learn valuable lessons and avoid bigger mistakes. We have worked with over 2,400 couples to organize their wedding celebrations since 2004 and our three most senior planners alone boast 64 years of combined wedding planning experience.

Experience is key especially on the day of the event: our team has supervised thousands of events and developed strong social skills, the ability to anticipate needs and deal with any sort of unexpected situation. 

Some of the most exclusive venues in Italy recommend our services to couples because they trust our professionalism, refined taste and discretion. They know that when we are responsible for the event they can have peace of mind.


We believe that images speak louder than words when it comes to describing a wedding planner’s style, brand, creative direction, services, and expertise. We invest many hours of works and energies to create beautiful events, impeccable in every single detail, and many couples reach out to us because they have seen our bespoke designs on social media. Always spend time reviewing portfolios, they can tell so much on the level of creativity, execution and attention to detail mastered by a wedding planner. If you are thinking “well, portfolios showcase only the best work, not necessarily the average wedding” here are some thoughts:

  • for us there is no such thing as an “average wedding” as our creative process is customer-driven, it’s shaped on your uniqueness as a couple
  • follow us on social media and lose yourself in our Instagram account especially
  • creating a portfolio requires research, planning, and execution just like creating a floral design project. The way a portfolio is built shows the event designer’s vision and sense of aesthetics.

This is why you should always request a wedding planner to see their portfolio.


Do you need ideas on how to choose a theme and style for your wedding that speaks about you? Get inspired by a selection of images from our past events by viewing our online portfolio!

Beauty is an experience  

Referrals & Testimonials

The greater things you read about a wedding planner service the higher the chances that you will be satisfied too. To narrow down the list of potential planners read reviews from other couples, don’t be afraid to ask for references. Remember that also websites like The Knot and WeddingWire are great resources.

We are extremely proud of every wedding we have the honor of working on and are thankful to the beautiful couples who have chosen our services. With most of them, we have become friends along the way. Here are some of their very kind, touching words and testimonials.


Features in the press (online or in print) are recognition that a company is considered as a leader and role model in the industry. We are proud to say that our weddings have hit the press throughout the world in various magazines such as Time, Instyle Magazine, Islands & Weddings, Destination Weddings & Honeymoons, Grace Ormonde Wedding Style Magazine, and popular wedding blogs such as Martha Stewart Weddings, Style Me Pretty,, Over the Moon, Grey Likes Weddings, The Lane, Carats & Cake, The Knot, Love My Dress.

Grace Ormonde Wedding Style Magazine  
Grace Ormonde Wedding Style Magazine  

Ask the right questions

Last but not least, make sure you ask all the questions you have to make sure you find the perfect wedding planner for your specific requirements. We have put together a list of Frequently Asked Questions where you may find a lot of interesting information and clarify some of your doubts. At the same time, we invite you to start from the very beginning an open conversation with us to identify your needs to make sure that we can serve you in the best way and that your expectations are always met.


Read the F.A.Q. and get in touch with our wedding planners!


We can't wait to start our journey with you!

Bride and groom with their wedding planner  
Send an Enquiry

Contact us

Contact our expert wedding planners and receive qualified assistance for your destination wedding in Italy
Italy Office  +39 0432 913513


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